Project tracking and reporting, in one place
Track every task on your project — from the first plan to the final report.
DigiTrack is where your team records what is happening on your project. You enter progress once, and the slide deck, the quarterly report and the project plan are all produced from that same record — so they always agree.
Signing in takes your name and your own passcode. Nothing else.
Track the work. Export the report.
What is DigiTrack?
DigiTrack is a website your team signs in to. It holds one shared record of a project: the tasks and who owns them, what moved this month, the risks, and what was agreed with the people you answer to. Everything the project has to report on lives in that record, and the reports are made from it rather than written up again from somewhere else.
One record, not a folder of files
Nobody has to ask which spreadsheet is the current one, because there is only the record.
Write it once, report it everywhere
The documents are generated from what you entered, so the same figure appears in all of them.
Nothing to learn first
The screens are ordinary forms, and a full user guide is built into the platform.
Why this is hard without it
None of this is anybody's fault. It is what happens when the same information has to be kept in several places by hand.
The same figure, three different answers
The deck says one thing, the quarterly report another and the plan a third, because each was last updated by a different person on a different day.
Status that is already out of date
By the time a spreadsheet has been collected from everybody and merged together, the month it describes has moved on.
The plan drifts away from reality
The project plan sits on one person's computer while the dates that actually changed are somewhere in an email thread.
Every report rebuilt from scratch
Each quarter somebody spends days putting the same content back into the structure the donor asks for.
What you get
Six things change on the day a team starts keeping the record in one place.
See everything at a glance
One screen shows every task and where it stands — complete, ongoing, planned or delayed — so you can answer for the programme without asking anyone first.
Nothing quietly falls off the list
Every task, action item and risk has an owner and a date, and the screens put what has slipped in front of you rather than waiting to be asked.
Finished reports, in a click
The slide deck, the quarterly and annual report and the work plan are generated from the record — formatted, consistently named and ready to send.
Shaped around your programme
Categories, the fields on them, colours, icons, legends and date formats are all settings. You change them on a screen, not by asking a developer.
Hard to lose, easy to undo
The whole record can be backed up and put back, every change carries the name of the person who made it, and a session's work can be reversed if it went in wrong.
One set of words for everyone
The same status names, legends and date format appear on every screen and in every export, so two documents never describe the same thing differently.
| The job | Spreadsheets and a plan file | DigiTrack |
|---|---|---|
| Where the current truth lives | Several files, and whoever last sent one | One record everybody signs in to |
| Producing the quarterly report | Days of copying and reformatting | Generated from the record |
| When one date changes | Edited by hand in three documents | Changed once |
| Knowing who changed what | Whoever remembers | Recorded against the change |
| A new colleague joining | Shown the files by somebody busy | Signs in and reads the built-in guide |
How it works
Four steps. The first is done once; the rest are the ordinary month.
- 1
Set up your programme
Name the project, add your colleagues, and choose the categories your tasks fall into. Most of it is filled in already.
- 2
Bring in the plan you already have
Import your Microsoft Project file. The tracker is checked against it, so every document takes its dates from the plan actually in force.
- 3
Record progress as it happens
Add updates, action items, risks and what was agreed with partners as the month goes along. Each one takes a moment.
- 4
Export what you owe
Open the Export Centre, choose what belongs in this one, and the deck, the report or the plan comes out formatted and named.
What is inside
Plainly, and in the order you would meet them.
Dashboard
Counts, status and what needs attention, on one screen.
Work plan
Your tracker beside the plan in force, checked against the imported Microsoft Project file.
Updates, actions and risks
The month's record, each entry carrying an owner and a date.
Stakeholders
Who was met, what was discussed, and what was agreed with them.
Export Centre
Choose exactly what goes into a document before you generate it.
Settings
Categories and the fields on them, colours, icons, legends and date formats.
Backup and restore
Take a copy of the whole record, and put it back.
Session log and undo
What changed while you were working, and a way back.
Built-in user guide
The guide lives inside the platform, and exports to Word and PDF.
Who it is for
If you are responsible for part of a project, one of these is you.
Project managers
Who need to know where everything stands before somebody asks them.
Field coordinators
Who run the work on the ground and record what has actually moved.
Reporting officers
Who owe a donor a document on a date, in a particular structure.
Anyone just joining
Who needs to understand the programme without a week of handover.
Why teams choose it
No testimonials here yet — the platform is in its first production release. What can be said is what it does.
Built for a real programme
DigiTrack was written for a live project and is used to produce its actual reporting every quarter, not a demonstration of it.
The documents are the point
A PowerPoint deck, a Word report in the donor's structure and a Microsoft Project plan come out of it. They are generated, not described.
Your information stays yours
Each person signs in with their own passcode. No analytics, no third-party scripts, and the fonts are served from this site rather than fetched from anyone else's.
It explains itself
A user guide, release notes and a readiness checklist all ship inside the platform, so nobody is left depending on the person who set it up.
Questions people ask first
What is DigiTrack, in one sentence?
A website where a project team keeps one shared record of its work, and from which its reports are generated.
What kind of projects is it for?
Any project that has tasks with owners and dates, risks worth watching, and a report somebody is waiting for. DigiTrack does not assume an industry: the categories, the fields on them and the words on every screen are yours to set.
Do I need training to use it?
No. If you can fill in a form, you can use DigiTrack. There is a user guide built into the platform, and a quick start that takes a few minutes.
Can it really produce our reports?
Yes. The DigiTrack deck as PowerPoint, the quarterly and annual progress report as Word in the donor's structure, and the work plan as a Microsoft Project file with a PDF Gantt chart — a Gantt chart being the one with a bar for each task along a calendar.
What if we already have a Microsoft Project plan?
Import it. The tracker is checked against it, so every document takes its dates from the plan in force rather than from somebody's memory of it.
Is our information safe?
Each person signs in with their own name and passcode, every change is recorded against the person who made it, and the whole record can be backed up and restored.
Can we change the categories, fields and colours?
Yes, on a settings screen. Categories and the fields on them, status colours, icons, the legends that appear on exports and the date format are all yours to set.
How do I log in?
Use the Log In button at the top of this page. Your name and passcode are created for you by whoever administers DigiTrack for your project.
See where your programme stands.
Sign in with your name and passcode. If you do not have one yet, whoever administers DigiTrack for your project can create it for you in a minute.